This is a living Document that will be updated frequently. Please make sure your representatives check back a few times before the Conference, for the most up-to-date versions with the latest information!

Who should I contact about sending my company’s representative?

Please send an email to ‘sponsors[at]bsideslv[dot]org’ and cc ‘mike[at]bsideslv[dot]org’ with the following information about your *primary* POC who will be on hand at BSidesLV representing your organization:

Name (and any nicknames used to register)
Cell Phone Number
Email Address
Title

What is the Hotel Address and where does setup take place?

255 East Flamingo Rd. Las Vegas, Nevada 89169 | Tel: 702-893-8933 | Reservations: 877-TUSCAN1

Set-up will be in the Chill-Out Room (Florentine [FLO] C/D), in the 2nd floor Conference Center. From the Casino entrance, turn left, go past the bar and up the escalator (elevators are back behind the escalators). From the Hotel entrance, turn right upon entering, use the elevators on your right to the 2nd floor. Exit to your left and continue down the hallway, making a right and a left, until you reach the main conference area, Florentine Meeting Rooms A-G. If you have an excessive amount of items to bring upstairs, or oversized items that need a service elevator, please let us know, so that we can make arrangements for you.

Conference Center Maps:

BSidesLV Layout Map

Tuscany Conference Center Map

NOTE: Please speak with Paul “Fixer” Madoff, our Production Assistant (on radio) or Mike Perez (mike[at]bsideslv[dot]org) for any Hotel issues first, before attempting to contact Tuscany Staff.

 

Where should items be shipped?

Please ship items, with insurance and tracking, to arrive by July 27th.  Address will be provided in a separate email. To ensure delivery to the proper table, please make sure to include “ATTN:[COMPANY NAME]” on the packing slip or somewhere visibly on the shipping container. Items not clearly marked will be held in the BSidesLV Gear Room for pick-up. If the items are destined for the Swag Bags that we hand out at Registration, please indicate “ATTN: BSLV Bag SWAG-(Your Company Name)”, if it’s something we need to put out, “ATTN: BSLV Sponsor Coordinator-(Your Company Name)”; if it’s for the Auction/Raffle, “ATTN: BSLV Silent Auction/ Raffle-(Your Company Name)” & etc., somewhere on the packaging or shipping label.

 

How can we have our booth items shipped back?

Please note that beginning with 2015, BSidesLV no longer coordinates outbound shipping needs.  Please have your onsite staff make accommodations directly with the Tuscany to ship any items out.  Any items left behind after three days will be considered abandoned.  Please contact the Tuscany hotel bellhop directly on items to be shipped out, per http://www.tuscanylv.com/d/tuscany/media/PDF/pacpol15.pdf There will be handling charges incurred that you will need to pay directly to Tuscany. If you want to avoid the charges, there are several UPS stores and a FedEx Office store in the general vicinity of the Tuscany. Search Google Maps for the nearest locations.

 

What is the dress code?

It is generally casual. Mostly t-shirts and jeans, with a smattering of polo shirts and slacks and a few suits.

 

How will we find our table?

The Chill-Out Room ( FLO C/D, where Sponsor Tables are)  is reasonably sized so this should not be an issue.  The tables will be labelled with your organization’s name ahead of time.

Please see: BSidesLV Layout Map

 

How can we help with the event?

Please be sure to reach out to all your business & personal contacts and tell them about BSidesLV!

 

Where can I find the Conference agenda?

Please see: http://www.bsideslv.org/agenda/

 

What kind of giveaways are popular for swag?

The swag giveaways in the past have been:

– t-shirts

– rubiks cubes or other puzzles

– Soft items that won’t hurt if tossed into the audience

 

We also see some good ideas at:

http://www.4imprint.com/tag/314/Executive-Toys

http://www.adcomarketing.com/Category/Tradeshow-Giveaways-Marketing.aspx

http://www.j4vv4d.com/best-conference-swag/

 

What are the attendee numbers for BSidesLV so I know how many items to send?

We’re planning for 1300 Participants, plus Speakers, Staff, Volunteers, Donors and Sponsors, for a total of almost 2500 unique delegates, over the course of two days.  Shooting for 2300 to 2500 would be fine, or less, it is up to you.  

 

What is the table size?

Six foot tables

 

Are you able to tell me the demographics, attendee’s company or names of attendees prior to BSidesLV?

We don’t collect this information from our participants.  Any “leads” are generated by folks coming to your booth and providing info or business card. We respect our participants’ privacy and never collect information during registration, however, we get a good cross section of researchers, analysts, executives, C-levels, students and InfoSec enthusiasts.

 

What are the times that the our booth will need to be staffed on Aug 4 & 5?

9AM to 7PM PT on Tuesday

9AM to 8PM PT on Wednesday

Talks end at 6:55 PM PT on Tuesday and Raffle and Closing Ceremonies start at 7PM PT on Wednesday and will end between 8PM and 8:30PM

The Chill-Out Space will be open to Participants from 8:30AM-8PM on Tuesday (and again from 9:30-? for Hacker Pyramid) and 8:30AM-9PM on Wednesday

 

What are the times for booth setup?

Monday August 3rd from 1PM to 6PM PT

Tuesday August 4th from 8AM to 9AM PT

Wednesday August 5th from 8AM to 9AM PT

 

Are there times when the booth will be busiest?

Historically, it is a constant flow with busier times during the breaks at 8:30 AM  to 9:40 AM PT and 4 PM to 5 PM PT

 

Will we have electrical connection and wireless access?

Yes, BSidesLV will cover your power costs.  WiFi will be available throughout the conference space.  There will be multiple wireless networks, including a dedicated WLAN for Sponsors.  Please note that we recommend a MiFi or VPN for any sensitive transactions or data.

 

Does the hotel rent monitors?

Yes, please use this order form, and email or FAX to the address on the bottom of the form, along with your payment information, before 3PM on July 31st.

 

What is the difference between a Sponsor Badge and a Participant Badge?

Sponsor Badges will allow your delegates access to the Chill-Out Room for set-up and teardown, for one hour before doors and one hour after. Participant Badges will not. Our Safety and Security Team will also question anyone behind your booth with a Participant Badge, if there is no one present with a Sponsor Badge to vouch for them.  Please provide any delegates who will be working your table with a Sponsor Badge. Participant Badges are intended for your guests and invited clients, as well as an option for those companies that would otherwise have more Sponsor Badges than they do employees attending the conference. Sponsor Badges also indicate to our Participants that you have made an investment in BSidesLV and that you would like to be approached for conversation about your company.

 

Anything else we need to consider?

Sending high energy folks to fill in would be great.  Please consider sending more than two each day so that “shifts” can be taken and your representatives do not get burnt out.

Finally, while we have your attention – we’re looking for Sponsors to provide snacks or refreshments during the Career Track. Please see the Tuscany Banquet Menu if you’d like to cover snacks or drinks.  A beta schedule of the Career Track is below.

Best regards,

Mike Perez
BSidesLV Sponsor Coordinator
www.bsideslv.org
ph: 470-333-2447

Updated: 6/23/2015

 

CAREER TRACK:
Tentative schedule – Wednesday August 5th 2015 10 – 4 PM PT

 

10AM PT Career Track starts

• Open Resume reviews (ORR), Mock Interviews (MI) all day (noted below)

• Career Fair Bingo cards given out by Sponsor tables

10:45 Snacktime

• Sponsor providing snacks acknowledged by MC, BSidesLV provided signage acknowledging snacktime

11AM ORR, MI

12AM ORR, MI

12:00 – 12:30 Sponsor Pitches

• Rotating Sponsor pitches about their company or cool projects/initiatives (5 to 8 minutes each), open positions, company culture, cool benefits

12:30 – 14:00  Lunch – Career Track closes

14:30 ORR, MI

14:45

• Presentation on “bad interviews” lessons learned/what not to do/humorous horror stories; Find two recruiters and two hiring managers to play off each other. – maybe be open mic?  Prize for the worst story? – 30 minute slot.
  • Be sure to stay productive
    • e.g., when to discuss Salary ranges

14:45 Refreshment time

• Sponsor provided caffeine or snacks to drive traffic

• Sponsor providing refreshments acknowledged, BSidesLV provided signage acknowledging snack time

15:00 ORR, MI

15:15 – 15:40 Sponsor Pitches

• Rotating Sponsor pitches about their company or cool projects/initiatives (10 to 15 minutes each), open positions, company culture, cool benefits

15:45 Drawing

• Career Fair Bingo cards due; drawing for prizes seeded by BSidesLV given out

16:00 PT End

Expectations of Participating Sponsors

• Table attended throughout Career Fair (with 1.5hr break for lunch from 12:30-1:55)
• Participate in company showcase, talking about company and jobs, 10 minutes
• Participate in Open Resume Reviews and Mock Interviews for 1 hour
• Adhere to all other BSides conference policies for participants and sponsors